Administrative Assistant II
Alameda, CA Alameda, CA Full-time Full-time $32 - $64 an hour $32 - $64 an hour Abbott is a global healthcare leader that helps people live more fully at all stages of life.
Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.
Our 115,000 colleagues serve people in more than 160 countries.
About Abbott At Abbott, we believe people with diabetes should have the freedom to enjoy active lives.
Our biowearables business is an innovative and exciting new venture investigating and commercializing novel technologies and biomarkers that will give people new insights into their health, physical and mental performance.
We recently announced our new Lingo category of biowearables, which allow consumers to track in real-time key signals in the body such as glucose, ketones and lactate.
Lingo Biowearables helps people understand what their body is telling them and how they can translate these insights into meaningful action so that they can lead a healthier life.
The Opportunity Our location in Alameda, CA currently has an opportunity for an Administ5ratie Assistant II to the Divisional Vice President of Lingo Biowearables.
This individual will be involved in executive team meetings, often serving as a key interface with other executive team members to ensure their meetings are on point.
Beyond that, the Assistant embodies the best of the company's culture and serves as an ambassador for their executive and team.
What You'll Work On Complex project management:
Provide task and project management expertise, staying up to date on multiple moving parts, and working cross-functionally to ensure projects are seen through to completion.
Expertly manage complex calendars, making judgment calls and strategically prioritizing appointments, acting as a gatekeeper for inbound time requests, and scheduling meetings with internal and external stakeholders.
Potential for managing executive email inbox and ghostwriting.
Proactively identifies and resolves scheduling conflicts.
Coordinate the logistics of leadership meetings, including scheduling, creating agendas, compiling materials, taking notes, and following up on action items with relevant stakeholders.
Support hiring efforts by coordinating schedules and logistics for interviews, both on the candidate and interviewer sides.
May include some support for tracking budget expenditures.
Creates board books as requested.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Orders business cards and stationery.
Uses advanced software skills to perform work assigned.
Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site, and Employee performance management systems (as applicable).
Coordinates new employee office setups and onboarding.
May train/coordinate work for new administrative assistants.
Follows executive onboarding procedures.
Interacts with high level executives every day.
Consistently handles confidential or business sensitive information.
Data is typically organizational or multidimensional.
Maintains and manages executive calendar.
Manages domestic and international travel plans using executive guidelines.
Supporting internal and external team events.
EDUCATION AND EXPERIENCE YOU'LL BRING High School diploma or equivalent.
Some college preferred 5
years previous administrative experience or equivalent.
Operates with little instruction and minimal supervision.
Excellent interpersonal and decorum skills with capacity to engage with a broad range of employees, customers, and government officials.
Track record of managing highly confidential information, strong capacity to manage workflow & timelines, schedule management, and priority setting of the office.
Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio, and Outlook.
Preferred Qualifications Advanced knowledge and understanding of business processes and requirements.
Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
Proficient in all applications.
Resourceful and solutions-oriented with an ability to improvise and think on your feet when unexpected challenges arise Willingness to always be available for communication via email/text, fielding frequent last-minute changes High EQ - A deep understanding of how to manage relationships on behalf of your executive and a sense of urgency with an innate drive to respond and take action quickly.
The base pay for this position is $32.
00 - $64.
00 per hour.
In specific locations, the pay range may vary from the range posted.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.
Our 115,000 colleagues serve people in more than 160 countries.
About Abbott At Abbott, we believe people with diabetes should have the freedom to enjoy active lives.
Our biowearables business is an innovative and exciting new venture investigating and commercializing novel technologies and biomarkers that will give people new insights into their health, physical and mental performance.
We recently announced our new Lingo category of biowearables, which allow consumers to track in real-time key signals in the body such as glucose, ketones and lactate.
Lingo Biowearables helps people understand what their body is telling them and how they can translate these insights into meaningful action so that they can lead a healthier life.
The Opportunity Our location in Alameda, CA currently has an opportunity for an Administ5ratie Assistant II to the Divisional Vice President of Lingo Biowearables.
This individual will be involved in executive team meetings, often serving as a key interface with other executive team members to ensure their meetings are on point.
Beyond that, the Assistant embodies the best of the company's culture and serves as an ambassador for their executive and team.
What You'll Work On Complex project management:
Provide task and project management expertise, staying up to date on multiple moving parts, and working cross-functionally to ensure projects are seen through to completion.
Expertly manage complex calendars, making judgment calls and strategically prioritizing appointments, acting as a gatekeeper for inbound time requests, and scheduling meetings with internal and external stakeholders.
Potential for managing executive email inbox and ghostwriting.
Proactively identifies and resolves scheduling conflicts.
Coordinate the logistics of leadership meetings, including scheduling, creating agendas, compiling materials, taking notes, and following up on action items with relevant stakeholders.
Support hiring efforts by coordinating schedules and logistics for interviews, both on the candidate and interviewer sides.
May include some support for tracking budget expenditures.
Creates board books as requested.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Orders business cards and stationery.
Uses advanced software skills to perform work assigned.
Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site, and Employee performance management systems (as applicable).
Coordinates new employee office setups and onboarding.
May train/coordinate work for new administrative assistants.
Follows executive onboarding procedures.
Interacts with high level executives every day.
Consistently handles confidential or business sensitive information.
Data is typically organizational or multidimensional.
Maintains and manages executive calendar.
Manages domestic and international travel plans using executive guidelines.
Supporting internal and external team events.
EDUCATION AND EXPERIENCE YOU'LL BRING High School diploma or equivalent.
Some college preferred 5
years previous administrative experience or equivalent.
Operates with little instruction and minimal supervision.
Excellent interpersonal and decorum skills with capacity to engage with a broad range of employees, customers, and government officials.
Track record of managing highly confidential information, strong capacity to manage workflow & timelines, schedule management, and priority setting of the office.
Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio, and Outlook.
Preferred Qualifications Advanced knowledge and understanding of business processes and requirements.
Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
Proficient in all applications.
Resourceful and solutions-oriented with an ability to improvise and think on your feet when unexpected challenges arise Willingness to always be available for communication via email/text, fielding frequent last-minute changes High EQ - A deep understanding of how to manage relationships on behalf of your executive and a sense of urgency with an innate drive to respond and take action quickly.
The base pay for this position is $32.
00 - $64.
00 per hour.
In specific locations, the pay range may vary from the range posted.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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